September 16, 2011
Bay Hall 126, 2:00-4:00 p.m.
Attendance: Allred, Anderson, Beltz, Benibo, Bowden, Chambers, Garrett, Katz, Larkin, Li, Louis, Loveland, Lyle, McCollough, Miller, Moody, Spencer, Tejeda-Delgado.
Guests: Billeaux, Friday, Graham, Lazenby, Markwood, Meyer,
1. Speaker Katz called the meeting to order at 2:02 PM.
2. Welcome and Introductions
3. Meeting with Provost
3.1. Discussion of New Promotion Procedures to be sent to committees
3.1.1. New Promotion Procedure
3.1.2. New Non-Tenure Track Procedure
3.1.3. New Faculty Rank Definition Procedure
3.2. New task forces/working groups – Provost has requested volunteers for the following new groups.
3.2.1. Academic Plan
3.2.2. Undergraduate Initiative – something beyond the FYI program to increase engagement of undergraduate students.
3.2.3. Retention – research to identify retention issues. Opportunities for faculty to learn more about the issue and development if strategies.
3.2.4. Enrollment Management – research to manage enrollment such as graduate vs. undergrad enrollment, international.
3.2.5. Each college dean has been asked to develop a continuity of learning plan to address strategies for continuing operations in the case of a natural or other disaster. Deans have been asked to consider plans for one week, one month, and full semester disruption of operations.
3.3. Other Issues
3.3.1. Advising – we will not be moving to a purely centralized advising process. However, some central coordination is necessary. Provost anticipates launching a search soon for a "Director of Advising".
3.3.2. Academic Calendar – we are not in compliance with CB policy requiring us to start spring classes after MLK day. Will also be looking at other issues such as the extra week in our schedule.
3.3.3. Student Evaluation – form was redesigned to accommodate defunct system teaching awards. Needs to be revised again to make them more effective.
3.3.4. Administrative Evaluations will start again.
3.4.1. System Taskforces
126.96.36.199. Metric – for evaluating student/institutional success. Initially tasked with examining differential tuition but has expanded from there. Meyer is serving as TAMUCC rep.
188.8.131.52. Learning Outcomes – establishing system-wide learning outcomes. Markwood is co-chairing. Includes broad-based systems objectives (e.g., "communication") and institutional-specific measures of learning. Used for marketing, justifying budget requests, and other important outcomes for each institution.
3.4.2. Stop-out, Drop-out Initiative – focuses on students who stop attending after 90+ hours. Contacting students and perhaps giving them a plan for completion of a degree in a timely manner. A related initiative will look at creation of a broad-based degree for students who complete a variety of hours toward different degrees but change their mind.
3.4.3. Academic Partnerships – DL Staffing Company that helps state universities develop a new model for delivering distance education. Negotiating with company to provide assistance to system schools.
3.4.4. Center for Faculty Excellence – budget cuts resulted in significant cuts to faculty development funding. Working on new funding for faculty research in conjunction with CFE and Graduate Research.
3.4.5. Low Enrollment Programs – System finished review on our programs. Reached agreement on all programs to either eliminate program, increase time limit for complying with requirements, or phasing out programs. CB has asked to see what would happen if the current number (5 per year) increased to 6, 7, 8, 9, 10.
3.4.6. Doctoral of Nursing Practice proposal submitted. Graduate dean is reviewing all terminal degree programs for excellence to justify requests for new programs.
3.4.7. We have no process for managing faculty who receive prestigious fellowships. A small task force is working on developing new policies and procedures to streamline and standardize the process.
3.5. Summer School – Why change needed: (1) Summer doesn't make as much money as other terms, (2) one-time money used to balance books that won't be available. Average summer class size was 17 students.
3.5.1. Incentivizing enrollment – current method incentivizes number of sections instead of enrollment.
3.5.2. Must have plan in place by end of fall term.
3.5.3. Only option that is off the table is status quo.
3.6. New Business
3.6.1. Sam Ramirez, presentation of Civil Rights Procedure
184.108.40.206. Civil rights complaints don't fall under 32-series. See handout on agenda page. Quick review of procedure. New policy requires 24 hour notice by witnesses to office and addresses new system regulations.
220.127.116.11.1. A senator asked if the updates will be included in the faculty handout. Ramirez said the information would be added.
18.104.22.168.2. Katz noted that we need to review this policy and be prepared to comment at the next meeting.
3.6.2. Report from Athletics – Swint Friday (see handout)
22.214.171.124. Friday briefly described his role in monitoring NCAA compliance
126.96.36.199.1. Introduced Scott Lazenby new AD – discussed new staff members responsible for marketing and media relations. New website with updated media kits. New basketball coach. New softball coach.
188.8.131.52.2. Four priorities: (1) follow the rules, (2) academic achievement (new wristbands), (3) athletic excellence, (4) integrity within university community.
184.108.40.206.3. A senator asked about graduation rates for student athletes. Higher than average for students. About 60% compared to about 40% for whole university.
3.6.3. Motion to extend meeting to 4:30 p.m. (Benibo moved, Spencer seconded). Motion passed.
4. Speaker's Report
4.1. Introduced Yvonne "Bonnie" Graham (Senate administrative assistant).
4.2. Louis' spreadsheet (see agenda)
4.2.1. Reallocation of tasks to committees by executive committee (see handout)
4.2.2. Summer school pay and scheduling – discussion of structure for subcommittee and faculty representatives.
220.127.116.11. Spencer moved that we create an ad hoc committee to work on the summer school issue. Miller seconded. The motion carried.
4.3. Motion to extend to 5:00 p.m.(Loveland moved, Beltz seconded). Motion carried.
4.4. Administration wants a different system for making syllabi available. Katz is pushing for use of Blackboard instead of Digital Measures.
4.5. Procedure for getting items on the agenda.
4.5.1. Senators and Senate Standing Committees can submit items in writing 10 days before meeting. Email is preferred by current speaker. See bylaws for specifics.
4.5.2. Faculty can submit issues to Executive Committee before the EC meeting preceding the full senate meeting. This year the EC is meeting the Thursday before the week of the senate meeting.
4.5.3. Speaker can place items on the agenda as emergency items.
4.5.4. PLEASE submit attachments electronically even if they need to be scanned. If hard copies are going to be brought to the meeting, please inform the speaker and senate staff (firstname.lastname@example.org) so we don't both copy them.
4.5.5. Regarding email to faculty at large through senate.
18.104.22.168. For committee business, send to Yvonne and ask her to forward to All Faculty list, college lists or other lists.
22.214.171.124.1. In an emergency Louis can also send to the All Faculty list.
126.96.36.199. Messages coming from other departments or individuals need approval. Katz would prefer to keep the senate email address for senate business only.
4.6. Ad-hoc committees – require senate approval and may be appointed by speaker.
4.7. Senate Bylaws – Currently under review by ABE
4.8. Information Item – the Tenure Policy approved by senate last year has been sent to the System for review.
4.9. Volunteers needed
4.9.1. Parliamentarian – Stacey Lyle appointed by Katz.
4.9.2. Calendar Committee Representative – Spencer Volunteered.
4.9.3. University Center Student Advisory Committee – Patrick Larkin volunteered.
5. Committee Reports
5.1. Academic affairs setting up first meeting.
5.2. All committees should be finding times to meet.
5.3. Discussion of Provosts Task Forces
5.3.1. Retention: goal is 10% improvement
5.3.2. Academic Plan: need one representative per college. We need to develop an academic roadmap to guide us for the next several years. There will be numerous components to this plan. Several include:
188.8.131.52. New Program Areas
5.4. Emerging Research – need 3-4 faculty representatives
5.5. Undergraduate Program Identity – Provost would like us to discuss the development of a set of experiences that will span all of our majors and provide a distinct educational experience, beyond the core. These experiences could include: undergraduate research/creative activity, writing across the curriculum, global awareness, academic service learning, information literacy, environmental stewardship, senior/capstone experience, etc. Perhaps the undergraduate committee itself might want to take this on, or we could form a team for this as well.
5.5.1. Six to eight volunteers needed IF we decide to form separate committee.
5.6. Enrollment Management: How we grow will also be important. We will need to develop a plan that will guide us in our recruitment. This plan needs to be in place by the end of October. Markwood is looking for two to three faculty representatives.
6. Speaker Katz adjourned the meeting at 4:54 p.m.
Faculty Senate Secretary